The University of Kentucky requires a business purpose for all requests. A business purpose is a statement that adequately describes the expense as a necessary, reasonable, and appropriate business expense. When using University funds, documentation of a clear business purpose is required so that an approver, reviewer and/or auditor may reasonably conclude and agree that the expenditure supports or advances the goals, objectives, and mission of the University.
Providing a valid business purpose is a requirement for Uniform Guidance and University policy. The 5 “Ws” (Who, What, When, Where, and Why) can be used to determine if the documentation and business purpose meet the University standards.
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|I would like to:|
|Make a purchase|
|Go to a restaurant or purchase food items||Food Request|
|Hire someone||Hiring Authorization|
|Issue a student scholarship or award||Student Scholarship/Award|
|Pay an honorarium or reimburse someone||Payment Requests|
|Submit a grant proposal||Grant Proposal Notification|
|Submit a Course Buyout Request||Course Buyout Request|
|Submit a Dean's Tuition Scholarship request||Dean's Tuition Scholarship|
|Not sure where to start?||Ask the Business Center a Question|