Fellowship Special Assignment

Faculty may apply for scholarly fellowship leave when awarded a stipend from an external agency, and the award is paid directly to the faculty member and not processed through the university.  If the award is insufficient to replace a faculty member's regular salary, then the college will endeavor to "top-up" the award by providing up to one-third of the faculty member's regular salary for the period of the leave. Please note, in determining the top-up amount, the College considers housing and maintenance allocations as salary.

While on scholarly fellowship leave, faculty are entitled to retain their employee health insurance credit (with the employee contribution to be taken from the college's "top-up" contribution), and retirement benefits for the leave period may be calculated on the "top-up" contribution.  Successful fellowship applicants should contact the university's employee benefits office for further assistance.  For probationary faculty, time spent on Fellowship Special Assignment  is considered probationary period service unless otherwhise mutually determined.  Likewise, the time on scholarly fellowship leave is considered service toward one's eligibility for sabbatical leave. All requests for fellowship special assignments must go through and be supported by department chairs.

Applications for Fellowship Special Assignment should be submitted to the department chair as early as possible so that departments will be able to make scheduling adjustments.  After approval by the chair, requests are to be submitted to the dean's office for approval and must include the following information:

(1)  A complete copy of the fellowship proposal and a copy of the award letter from the organization or agency providing the fellowship.

(2)  A current CV.

(3) A memo from the chair supporting the special assignment that:

  • explains the significance of the fellowship and the value of a special assignment to the university
  • describes how the instructional needs of the department-including supervision of the faculty member's graduate advisees-will be met while the faculty member is on assignment.
  • includes details about course numbers, course titles, enrollments, and the names of faculty who will teach the courses and/or supervise research
  • if more than one faculty member from the department is applying for a sabbatical award or fellowship special assignment, the chair's memo should also describe the total impact on the department and its instructional mission