Most area hotels, have a designated UK rate for guests staying on official UK  business.  However, if you need to reserve a block of hotel rooms, please note the following policies:

• 10 rooms or more per night constitute a room block.  Booking a block of rooms will require a hotel contract.  This will guarantee availability and the rate.  Without a contract, hotels can not guarantee either.
• All hotel contracts must be vetted and approved by UK Purchasing.  Contact your IBU representative to process and gain the appropriate approvals.   UK FACULTY AND STAFF ARE NOT AUTHORIZED TO SIGN HOTEL AGREEMENTS OR CONTRACTS OF ANY KIND.
• With most hotel contracts, there is an attrition clause.  This clause stipulates that the group must "pick up" or actualize a specific number or percentage of room nights of the contracted amount.  This is usually 80% of the overall room block. (i.e. 100 room nights x 80% = 80 room nights need to actualize to avoid attrition.) 
• If the minimum number of room nights are not actualized, there will be a fee.  This equals the number of room nights not utilized up to the 80% x the rate per room per night. (i.e. 10 rooms x $99 = $990 attrition fee.)
• Some smaller hotels do not mandate attrition clauses however they have a cancelation date by which you must cancel any rooms not picked up or there will be a fee.
• Some hotels offer a LOA or Letter of Agreement.  An LOA usually is for 40 room nights or less.  They will guarantee the rate as long as there is availability.  They do not guarantee availability.
• Fore more information on booking hotels contact the A&S Project Management Office or refer to the attached Guide To Room Block Management .

Need to check out a golf cart?  Golf carts are available in the garage of Peterson Service Building.  You must meet certain criteria before operating a cart.  The criteria are as follows:  

1. Possess a valid driver's license
2. Successfully complete a University Motor Vehicle Record (MVR) Release of Information Form
3. Successfully complete the University’s Cart Safety Training Program

You may use University carts only during the performance of official University business.  Once you have met the criteria listed above, remember to operate carts in a safe and courteous manner at all times.  Cart operators must observe all vehicle traffic laws (e.i.. stop signs) and travel on sidewalks, University bicycle lanes and paths. 

For more information about using a golf cart and where to find the required training, review UK policy E-14-3 which governs Golf Carts and Utility Vehicles.

View the Summer Camp Checklist here.